How to Insert a PDF Document into an Excel Spreadsheet on Windows

cw pdf to excel 100928235 large

No matter what you study or where you work, Microsoft Excel will always be the most in-demand skill, according to a recurring online joke. There are a ton of things you can do with an Excel worksheet, and for good reason. We just learned that you can incorporate a PDF file into an Excel spreadsheet.

It can be challenging to add all the information from multi-page PDF documents to an Excel Spreadsheet. Therefore, you can quickly embed the PDF into Excel to provide further context to the added information.

Inserting a PDF Document in an Excel Spreadsheet

Step 1: Open your Excel Spreadsheet.

screenshot 20230222 012031Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on text.

objectStep 4: Select Object.

screenshot 20230222 013018Step 5: In the Object dialog box, select ‘Adobe Acrobat Document’ as Object type.

Step 6: Tap on OK.

screenshot 20230222 013205Step 7: The Adobe PDF reader will now open in the background. To access the window, click on the Adobe reader’s icon on the taskbar.

screenshot 20230222 013539Step 8: Select the PDF you want to insert and tap on Open.

screenshot 20230222 013631Step 9: The PDF is now inserted into your Excel spreadsheet. You can also move and resize the PDF display.

Step 1: Open the Excel spreadsheet to which you want to add the PDF.

Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on Text.

objectStep 4: Select Object.

screenshot 20230222 013702Step 5: Tap on Create from File.

Step 6: Tap on Browse.

screenshot 20230222 013720Step 7: Select the PDF file and tap on Insert.

screenshot 20230222 013727Step 8: Check the box for ‘Link to File’ and tap on OK.

screenshot 20230222 013813Step 9: The link is now inserted in the PDF document. You can move around and resize it within the spreadsheet.

Step 10: To open the link, double-click on it and tap on Open.

PDF Document as an Icon in a Spreadsheet

Step 1: Open the Excel spreadsheet to which you want to add the PDF.

Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on Text.

objectStep 4: Select Object.

screenshot 20230222 013702Step 5: Tap on Create from File.

Step 6: Tap on Browse.

screenshot 20230222 013720Step 7: Select the PDF document that you want to insert and click on Insert.

screenshot 20230222 013939Step 8: Check the box for ‘Display as icon’ and tap on OK.

Note: You can also change the icon for the PDF by selecting the change icon button in the dialog box.

screenshot 20230222 013951Step 9: The icon for the PDF document is inserted into your spreadsheet. You can move and resize the icon by dragging it along the edges.

Step 10: To open the document, double-click on the icon and then tap on Open.


avatar of pope justerini g. clutario
Hi! I'm Pope, I am a tech enthusiast that studied Mass Communication Major in Multimedia Arts. I am the Editorial Manager of ManilaShaker, I handle all the contents that go in and out of our social media accounts, website, and YouTube Channel.