Home Tech News Check Out These Useful Gmail Features

Check Out These Useful Gmail Features

2026
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Useful Gmail Features
Useful Gmail Features

It is common for you to read about new features for applications that you use daily, such as Gmail, but you do not always try them out. Within a short amount of time, those features are no longer new, and newer features are what catch your attention instead. We have compiled a list of a few desktops Gmail features that you might not be aware of.

How to Recall an Email With Undo Send

Did you ever hit the Send button only to realize you forgot something? Depending on what attachment you mentioned, what date you said was necessary, or if there is another recipient, it may be that file.

You can quickly undo sending a message through Gmail’s Undo Send option to ask your recipient to resend the message before it reaches the recipient’s inbox.

The Undo option will appear at the bottom of Gmail when you press Send for a message, so you can easily undo what you have just done. With a click of the Undo button, your message will be a halt in its tracks. You will then be able to edit the document as needed when it reopens for editing.

Have you ever wondered if it could be changed to a more extended feature? It is important to remember that after sending an email, you have five seconds in which you can press the Undo button before it is successfully sent. It is possible to set this to 10, 20, or 30 seconds to give yourself more time. You can do this by following these steps:

In the top right corner of the screen, there is a gear icon you can click.

and you can select all settings from the sidebar. Use the drop-down list next to Undo Send on the General tab to adjust the cancellation period.

At the bottom of the page, you will find a button that says save changes. As this adjustment applies to your Gmail account, it will also be reflected in the Gmail app on your mobile phone.

How to Create an Confidential Email

Confidential Mode can provide an extra layer of security if sensitive information needs to be sent via email. The email can be set to expire after a particular period. Additionally, it can require users to enter a password, which can be prevented from being forwarded, copied, printed, or downloaded by the recipient. Wanna know how? Follow the instructions below:

In the email, you will find an icon in the bottom left-hand corner that says Toggle Confidential Mode after you have composed your message.

Choose if you want to receive the Google-generated passcode via email or text message and set the expiration date. After you have selected save, you can send your email once you are ready.

How to Create Frequently Composed Email Templates

As a writer, you are probably familiar with the frustration of writing the same email repeatedly. Consider creating a Gmail template instead so that you can reuse it in your future emails.

This feature will need to be enabled before you can start using it. On the top right corner, click on the gear icon and then select see all settings.

Select the Advanced tab and check the Enable box next to Templates so that they are enabled. At the bottom of the page, you will find an option to save changes.

You can create a template by composing an email the way you would normally write it. To view more options on the email you are about to send, click on the three dots at the bottom right corner of the email before sending it. As soon as you have done that, go to Templates, Save Draft as Template, and then select Save as New Template.

Once you have named your new template, hit the save button. 

For example, if you wish to reuse your template, you should compose a new message and select the three dots at the bottom. In the pop-out menu, select the Templates button and choose the name in the drop-down list.

There is no doubt that email templates save a great deal of time, right? You can create a template for your emails to jump on sending messages regularly. Once you have made the necessary edits, send the email on its way!

How to Create Email-based Tasks

We often have tasks that need to be addressed due to conversations or emails. Adding a task to an email is easy and quick in Gmail.

Your inbox will show the message you selected. Choose to Add to Tasks from the toolbar at the top of Gmail.

On the right side of the screen, you will see the Tasks sidebar open with the task created for you. On the next screen, you will be allowed to add details, set a deadline, or repeat the task.

By simply clicking one button, you can ensure that the task that needs to be taken care of goes into the task list you have set up.

How to Organize your Email with Multiple Inboxes

Multiple inboxes are one of the greatest features that Gmail has to offer. We all have different methods for viewing and sorting our emails, and everyone has their way of doing so. The view in which this information is displayed allows you to view five sections next to your main inbox simultaneously.

By clicking the gear icon in the top right corner of the screen, you will be able to turn on this feature. You can view your inboxes by scrolling down to the sidebar and selecting Multiple Inboxes. Select customized from the drop-down menu when setting up your sections.
Alternatively, you can click on the gear icon and navigate to the “See All Settings” tab, where you will find the Inbox tab. In the drop-down box below the Inbox Type section, select “Multiple Inboxes. “

Set up your sections under Multiple Inbox Sections in the area below. You will find a search query on the left side of the screen, and on the right, there will be a section name. At the bottom of the page, click on the “Save Changes” button.

Your updated sections will appear next to your inbox when you return, and you will be able to see them immediately. In this way, you can keep an eye on the messages most important to you.

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