How to Insert a PDF Document into an Excel Spreadsheet on Windows

No matter what you study or where you work, Microsoft Excel will always be the most in-demand skill, according to a recurring online joke. There are a ton of things you can do with an Excel worksheet, and for good reason. We just learned that you can incorporate a PDF file into an Excel spreadsheet.

It can be challenging to add all the information from multi-page PDF documents to an Excel Spreadsheet. Therefore, you can quickly embed the PDF into Excel to provide further context to the added information.

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Inserting a PDF Document in an Excel Spreadsheet

Step 1: Open your Excel Spreadsheet.

Screenshot 20230222 012031Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on text.

ObjectStep 4: Select Object.

Screenshot 20230222 013018Step 5: In the Object dialog box, select ‘Adobe Acrobat Document’ as Object type.

Step 6: Tap on OK.

Screenshot 20230222 013205Step 7: The Adobe PDF reader will now open in the background. To access the window, click on the Adobe reader’s icon on the taskbar.

Screenshot 20230222 013539Step 8: Select the PDF you want to insert and tap on Open.

Screenshot 20230222 013631Step 9: The PDF is now inserted into your Excel spreadsheet. You can also move and resize the PDF display.

Embedding a PDF File Link in an Excel Spreadsheet

Step 1: Open the Excel spreadsheet to which you want to add the PDF.

Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on Text.

ObjectStep 4: Select Object.

Screenshot 20230222 013702Step 5: Tap on Create from File.

Step 6: Tap on Browse.

Screenshot 20230222 013720Step 7: Select the PDF file and tap on Insert.

Screenshot 20230222 013727Step 8: Check the box for ‘Link to File’ and tap on OK.

Screenshot 20230222 013813Step 9: The link is now inserted in the PDF document. You can move around and resize it within the spreadsheet.

Step 10: To open the link, double-click on it and tap on Open.

PDF Document as an Icon in a Spreadsheet

Step 1: Open the Excel spreadsheet to which you want to add the PDF.

Step 2: Tap on the Insert button on the toolbar.

Step 3: Tap on Text.

ObjectStep 4: Select Object.

Screenshot 20230222 013702Step 5: Tap on Create from File.

Step 6: Tap on Browse.

Screenshot 20230222 013720Step 7: Select the PDF document that you want to insert and click on Insert.

Screenshot 20230222 013939Step 8: Check the box for ‘Display as icon’ and tap on OK.

Note: You can also change the icon for the PDF by selecting the change icon button in the dialog box.

Screenshot 20230222 013951Step 9: The icon for the PDF document is inserted into your spreadsheet. You can move and resize the icon by dragging it along the edges.

Step 10: To open the document, double-click on the icon and then tap on Open.


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